口說職場英文進階Lv4~Lv6

職場英文筆記:會議7個秘訣,讓開會變得超有效率!

We always have a lot of meetings at work. Therefore, you should know the secrets to boost your efficiency and enhancing your own competitiveness.

工作上總是有許多大大小小的會議要開,因此我們更要掌握開會的訣竅,進一步去提升效率以及競爭力!

 

一、1分鐘單字速速記Vocabulary

  • efficiency (n.) 效率
  • project (n.) 專案
  • competitiveness (n.) 競爭力
  • presenter (n.) 報告者
  • propose (v.) 提出建議
  • communicate (v.) 溝通
  • colleague (n.) 同事
  • process (n.) 流程
  • execute (v.) 執行
  • opinion (n.) 意見
  • deadline (n.) 期限

 

遠端會議

二、開會7祕技 7 Tips for Successful Meetings

開會時間冗長沒重點、討論無法聚焦…掌握以下7點訣竅來扭轉情勢!

1.事前準備 Be prepared.

Research, collect and understand relevant information and documents in order to propose valuable advice and opinions.
* relevant (adj.) 對應的;相關的

了解主題並搜集相關資料與文件,以便提出有效的建議。

2.簡明扼要 Be brief.

Seize speaking opportunities, remain relevant, cut to the chase to prevent from prolonging the process.
* to seize an opportunity (phr. v.) 把握機會

把握發言的機會,別偏離議題,直接說重點,以免妨礙會議進行。

3.以正向的心態面對批評 Face criticism positively.

There are two sides to everything. When your opinion is not valued, be cool and deal with it in an objective manner.
* objective (adj.) 客觀的
* manner (n.) 態度;方式

開會總會有正反兩方的意見,若己見被反對時,務必冷靜並保持客觀的態度。

4.避免不當的措辭 Avoid inappropriate choice of words.

When disagreements arise during meetings, do not use offensive language. This will worsen the relationships between colleagues.
* disagreement (n.) 意見不合
* offensive (adj.) 冒昧的

開會若遇上意見分歧時,仍需避免不當措詞以免影響同事間的良好關係。

5.避免模稜兩可 Avoid ambiguity.

Comprehensive and detailed instructions are needed for executing a project, such as contents, deadlines, etc.
* instruction (n.) 指令;說明
* content (n.) 內容

針對專案執行等內容與期限,需有明確說明與指示。

6.一次專注於一個問題 Focus on one question at a time.

Don’t ask too many questions at once. Otherwise, the presenter will not be able to deliver clear answers.

提問時避免一大長串的提問,以免報告者會不知從何開始作答。

7.避免情緒化 Don’t get emotional.

Communicate in a rational and professional manner at all times.
* rational (adj.) 理性的

不論氣氛好壞,切記要以理性以及專業的口吻來進行溝通。

 

Stay calm, be rational.

3. 總結 Conclusion

These principles will help you facilitate meetings and communicate with participants effectively. Stick to the above and meetings will surely be smooth sailing from now on.
* principle (n.) 原則
* facilitate (v.) 促進
* participant (n.) 參與者

掌握以上原則讓會議流暢地進行並且有效的溝通,才能掌握開會的目的以及達到預期的效果喔!這邊也可以看看有更多會議相關的內容喔。

職場生存還有什麼禁忌是不可以觸碰的呢? 來多學一點基本常識吧!

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